Set up email filter to remove auto-reply

In Email Marketingby Xu Cui1 Comment

After you send an email campaign, your inbox will be flooded with auto-replies. For example:

Subject: Automatic reply: ...
"I will be out of my office until Monday August 22. I will have only intermittent access to email during that time. I will get back to you as soon as I can. Thanks"

It will take you a lot of time if you do this every time after sending a campaign. To make our life easier, we need to setup filters to automatically delete these emails. Below is the instruction for Gmail for Work:

  1. Go to “Settings”, and you will see a few tabs, one of them being “Filters and Blocked Addresses”, click it.
  2. Click “Create a new filter”. Then enter “automatic reply” in the “Subject” field. It means if an email’s subject line contains “Automatic reply”, we will delete it.
    filter3
  3. Then check “Delete it” in the next screen.
    filter4
  4. Now you set up a filter to automatically delete emails with subject line “Automatic reply”.
  5. Repeat and set up new filters contains other words which indicate it is an automatic reply, such as “Out of office”. Below is a list of filters I created:
    filter5
  6. With these filters the number of automatic replies will be very small. You can also add new filters to handle new situations.
If you find the article useful, you may consider to subscribe:

Comments

Leave a Comment